Effective Date: July 1, 2023
Issuing Authority: Provost
Policy Contact: Vice Provost, provost@mercer.edu, 478-301-2110
Purpose
On occasion, it is necessary to retrieve student grade information that extends beyond the final or summary grade.
Scope
This policy applies to all faculty at Mercer University.
Exclusions
None
Policy Statement
To ensure that more detailed student grade information is available, each adjunct and full-time faculty member is expected to retain for three years the grade calculations leading to the final grade for each student. This time period begins at the conclusion of the term in which the grade was awarded.
The college/school may impose a more stringent expectation that ensures student materials not redistributed to the student are retained long enough to match the time frame for student academic grievance and appeals processes as outlined by the college/school.